Naffo · estimate your opportunity
Choose what you already know about your business. See potential time savings, administrative capacity, profit scenarios and software payback—without measuring hours or typing a single answer.
How the estimate works
Naffo’s calculator uses ten dropdown choices about your industry, office team, sales, daily activity, current systems, main problem, a relevant follow-up, sales channel, profit band and annual software budget. It estimates eligible administrative work and divides it into distinct buckets. Results are planning hypotheses, not measured customer outcomes or guaranteed savings.
Daily records use an assumed 4–12 minutes each, depending on industry. Other coordination uses 12 hours per office person per month. Current systems adjust the workload, capped at 50% of the team’s available hours. Scenario improvements apply to separate work buckets.
Time reduction = saved hours ÷ baseline administrative hours × 100Extra capacity = (baseline hours ÷ remaining hours − 1) × 100The conservative case converts no released capacity into profit. The planning and stretch cases assume 20% and 35% of its value becomes avoided paid costs or contribution. Stock/material write-offs count only when you select a known loss band; recovery assumptions are 10%, 20% or 30%. News gains and sales growth are excluded.
Net annual profit change = realized capacity benefit + loss recovery − annual recurring budgetScenario ROI = net annual profit change ÷ annual recurring budget × 100Relevant AI news can put supply, price, weather or demand signals beside your internal business context. One verified ₹36,000 benefit could cover a ₹36,000 annual budget. For example, a 3% avoided cost on a ₹12 lakh purchase meets that threshold. This is arithmetic, not a predicted event.
One-event break-even saving = annual budget ÷ illustrative decision size × 100Time assumptions: 22 working days and 176 available hours per office person per month. Work is initially split 35% entry, 20% lookup, 15% reports, 20% coordination and 10% correction, then adjusted and normalized for your chosen problem and channel. Conservative / planning / stretch reductions are 10/20/30% for entry, 15/25/35% for lookup, 30/50/70% for reports, 10/20/30% for coordination and 20/30/40% for correction, adjusted downward for already integrated systems. Representative monthly staff costs range from ₹24,000 to ₹35,000. These are disclosed modelling inputs, not industry benchmarks. Revenue and margin bands use representative values; open-ended bands are capped.
Validate the priority workflows with comparable volumes and quality during a pilot. Setup, migration, training, adoption ramp-up, taxes and any recurring costs outside your selected budget are excluded. Enablement, compatible AI tools, permissions and integrations affect which features are available. Draft tax support is not automatic filing, and forecast accuracy must be tested against actual history.
Built around your kind of work
Manufacturers can evaluate material planning, BOMs, production stages and rework. Food and dairy businesses can consider expiry, quality, traceability and specialist procurement. Traders and online brands can evaluate stock, catalogues, order entry and customer portals. Service businesses can focus on briefs, projects, CRM, reporting and handoffs.
Less repeated entry and fewer mismatched records.
Reuse reviewed details and follow an order through dispatch.
Connect operational evidence to financial records.
Reduce typing for supported files, with review and correction.
Reduce duplication for supported, reconciled records.
Review matching and investigate exceptions more easily.
Prepare draft reports and review book/statement differences.
Ask scoped questions and review supported actions through compatible clients.
Review internal performance alongside sourced supply, price and demand signals.
Recall confirmed preferences and decisions without repeating context.
Spend less time assembling recurring management updates.
Identify weak margins and investigate pricing or customer mix.
Keep collection ownership and next actions visible.
Find location balances and coordinate stock movements.
Review expiry exposure and trace affected batches.
Prepare scenarios and test forecast quality against a simple baseline.
Connect purchasing requests, supplier quotes and receipt evidence.
Make approval ownership and pending decisions easier to follow.
Review targets, raw-material needs and shortages before execution.
Track inputs, outputs, progress and cost variances.
Investigate quality holds, rejection and loss versus reusable material.
Connect collections, tanker intake, weight, quality and settlement evidence.
Review fat/SNF planning and input/output material balance.
Keep prospects, pipeline stages and next actions together.
Collect complete requirements and prepare reviewed record handoffs.
Clarify ownership, deadlines, delegation and team capacity.
Track current priorities and respond to missed targets.
Find stalled handoffs and their current owner.
Reduce repeated account enquiries and eligible order transcription.
Keep supported product details available through a shareable catalogue.
Connect supported catalogue, order and stock workflows; verify channel integrations.
Consolidate outlet closing, sales and replenishment views.
Review assignments, progress and delivery evidence without repeated calls.
Consolidate workforce inputs where the module meets local requirements.
Coordinate supported communication channels and issue ownership.
Review access and supported actions across operational modules.
Enter or retrieve information where work happens; verify offline scope.
Features are evaluation opportunities. Shared time savings are counted once, rather than added again for each feature. E-commerce channel compatibility and module availability need confirmation for your deployment.
Straight answers
Select your industry, office-team size, daily order range and current workflow. The calculator estimates an eligible administrative workload from disclosed minutes per record and coordination assumptions. It caps that workload at half the team's available hours. No measured time is required, but the result remains a planning hypothesis.
It shows conditional profit scenarios, not predictions. Profit change includes assumed conversion of released capacity into avoided costs or contribution, a fraction of any loss band you provide, and subtraction of your selected annual software budget. It does not treat every saved staff hour as cash saved. Profit-growth percentage is omitted when sales or profit margin is unknown.
It can if the verified financial benefit of that decision equals the annual cost. For example, avoiding a 3% cost on a ₹12 lakh purchase saves ₹36,000. The calculator shows the required saving for your chosen budget and a clearly labelled illustrative purchase size. It does not promise that such an event will occur or add it to recurring ROI.
Manufacturing, food processing, dairy, wholesale and distribution, retail, e-commerce, professional services, hospitality and logistics, with an option for mixed businesses. Industry and the chosen problem change follow-up questions, assumptions and recommended features.
Yes. The calculator asks how customers buy and considers public catalogues, customer/B2B portals, supported online ordering, stock visibility, price updates and CRM. It does not assume a sales uplift or universal marketplace integration.
Time reduction is saved hours divided by baseline administrative hours. Throughput capacity is baseline hours divided by remaining hours, minus one. Reducing a task's time by 20% creates 25% more theoretical task capacity at the same working hours, provided demand and quality are unchanged. This is not a factory-output guarantee.
One-off implementation, migration and training costs are excluded. Choose an annual recurring budget that includes the modules and AI services you expect to use. Revenue growth, working-capital release, speculative news gains and unreported losses are not added to recurring profit. Confirm deployment, integration and statutory scope separately.
No. These are transparent model assumptions for a first evaluation. Validate the priority workflows against comparable transaction volumes and quality during a pilot before using the estimates as customer performance claims.
Method version 2026-09-27.v1. Updated 27 September 2026. Written by Naffo for evaluating supported workflows. For capability details, see Naffo documentation and industry solutions. Clear, crawlable text and matching structured data follow Google’s guidance for AI search features; search rankings and citations are not guaranteed.